The wealth of collaboration tools gives employees a wide range of options for all varieties of working together. But on the flip side, this means companies get more than they need. And the subscribed services generate costs, of course, whether they are used or not. The E3 license, for example, includes the full range of features in SharePoint, Teams, Office 365 Plus, and Exchange Online. In practice, all employees will really need email. But industrial workers rarely need calendars or functions to share information. 50 percent of a company’s employees normally use SharePoint, but most of them only use it for data storage, which means the old SharePoint Foundation, which can still be used, is more than enough. For the Office suite, the standard version is enough in 80 percent of all cases. As even this simple consideration shows: under the bottom line, although a package like E3 comes with a discount, it still isn’t the best solution from a financial perspective.
But smaller packages, like F1 for “firstline workers”, also have drawbacks. A major pitfall of F1 is that it only covers devices up to 10.1 inches in size. But the new iPad has a 10.2-inch display – is the improved collaboration tool user experience that comes from the larger screen worth the price of the larger license? Just something to consider.