With Dynamic Workplace, the digital workplace solution by T-Systems, companies get modern workplace IT from the cloud – securely, flexibly and efficiently – including mobile devices. Every kind of application can be integrated, making the offering suitable for any company. The central provisioning of data and software means that all workplaces are always up-to-date. New workplaces can be set up and existing workplaces modified or switched off by self-service in just a few minutes, cutting the costs of IT operations.
All digital workplaces are served from a secure T-Systems data center. Two-factor authentication protects access to the workplace. Companies define individual policies to determine which applications and data a user can deploy, depending on the device and network access used. Employees access the same user interface from anywhere and with any device via Internet browser. As a result, they always have available all the data and applications they need – even on the go.
Easy to use
Employees only need to log in to the system once to access all the services (single sign-on). When they switch to a different device, the same files and applications that were open on the original device are available on the other device. Companies and employees also have a more flexible choice of devices: since all the computing is performed in the data center, simple, inexpensive devices such as thin clients are usually sufficient to access the desktop. Users can even access the Dynamic Workplace securely via personal devices.
"The Dynamic Workplace offering from T-Systems still sets the standard in the market."
Experton Group, 06/2015
Dynamic Workplace runs currently from data centers in the USA, Germany and Singapore.
Flexible addition and reduction of workplaces Faster availability and adjustment of IT resources Greater employee mobility Smooth integration in existing structures Significantly less work for the IT department enabling it to focus on strategy topics Lower risk of data loss due to central storage
Provision, service and maintenance at fixed prices
Less system maintenance costs and work
More cost-effective devices (laptop, smartphone and tablet) can be used as the computing power is outsourced
Same user interface on all devices (single pane of glass) through mobile working in the cloud
Ordering of additional applications and services by the user via a self-service portal
Adjustment of individual workplaces using standard modules
Mobile working in the cloud allows applications to start up faster than from the PC
Fast internet surfing even with narrow bandwidths
Dynamic Workplace: Would you like to experience the benefits of the mobile workplace live at your company?
IT departments face a number of challenges that can be solved by digital workplace solutions and Workplace-as-a-Service. Modern employees want to do more and more mobile work, some by necessity. To do so, they no longer just use a PC, but also mobile devices such as smartphones and tablet PCs. They even want to capture the benefits of new workplace trends such as home office and BYOD (“bring your own device”). At the same time, companies must become more agile, setting up complete IT workplace systems for new employees and switching off unneeded ones quickly. The specialist departments require new software at short notice to perform ever-changing tasks. And despite all these demands, the IT department is expected to reduce the total cost of ownership (TCO) and guarantee the security of the IT infrastructure.
The solution requires more than just desktop virtualization. With a Workplace-as-a-Service offering companies use complete workplaces – including all applications and data – from the T-Systems private cloud. This approach lets them avoid redundant costs, for example, for software and desktop services. PAC, a consultancy, also recommends a holistic approach: "A reliable business case and payback are only guaranteed if the entire work environment is provided centrally and, at the same time, local servers and local data retention are phased out and all service processes automated as far as possible. Optimal conditions can only be achieved in an infrastructure that is optimized in its entirety."
Security is a top priority for Dynamic Workplace
Dynamic Workplace has successfully passed all three multi-stage, internal security testing processes. For example: ESARIS (Enterprise Security Architecture for Reliable ICT Services) from T-Systems. That means DWP meets the high demands for security and quality end-to-end from a service perspective. DWP also passed the PSA (Privacy & Security Assessment) by Telekom IT for security and data privacy requirements. During penetration tests, specially trained T-Systems employees attempt to hack the platform. These attempts are carried out independently, unscheduled and anonymously.
Standardize and cut costs
An optimal combination of public cloud and private cloud services in a hybrid cloud approach supports such end-to-end workplace strategies. The same applies to proprietary software (legacy applications) and standard applications such as Outlook, SAP and collaboration solutions such as SharePoint. Once the concept has been implemented, costs fall automatically in areas like service desk, server management, rollout and client hardware – although fat clients such as desktop PCs can still be used for certain employees. Inexpensive thin clients are sufficient to access the user interface and thus the applications and data. The migration of workplace systems to the cloud in the form a digital workplace also gives companies the perfect opportunity to standardize, harmonize and consolidate their IT infrastructure.