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Collaboration tools from the private cloud

BYOD to the home office: collaboration in the virtual environment of the private cloud with private laptops and PCs

Collaboration 365: cloud-based communication with more security

In times of crisis, more and more companies are turning to home-based working. But what if the company simply doesn’t have any end devices for this purpose? Personal PCs, laptops, and tablets can become a security issue. In addition, many companies have strict compliance, security, and data protection requirements. A solution: The Collaboration 365 offering from the private cloud enables even the highest security standards with Bring Your Own Device (BYOD).

Private cloud for better data protection

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Discussing content, holding a meeting with the customer, or effective project management – many daily work tasks can only be carried out in cooperation. But when it is no longer possible to work in the office, even in small teams, fast, secure solutions are required: to continue to enable home office collaboration and team communication as an employer, many companies are currently using public cloud offerings such as Office 365. But for working with business-critical applications and data, as well as with strict security and compliance requirements, the private cloud is recommended.

A closed private cloud fulfills legal data protection requirements such as the General Data Protection Regulation (GDPR). In addition, far-reaching security mechanisms can be established. Another big advantage: employees working from home can also access office solutions such as email, SharePoint, or Skype for Business with their own end or mobile devices, such as PCs, laptops, and tablets, even if these private devices have not been preconfigured by the company IT. Two-factor authentication also ensures that only authorized employees have access to the collaboration software. If required, individual device types can be remotely and selectively blocked.

Quick to set up and individually configured

Do you want to exchange information with colleagues or hold virtual meetings with customers via video? No problem. Communication software for collaboration, such as Exchange, Skype for Business, or SharePoint, can now be set up in the private cloud very quickly. However, this doesn't have to be more expensive – with the private cloud, more flexible licensing models are possible than in the public cloud. For instance, in the 500 to 15,000 employee range, the private cloud as a sourcing model is even more cost-effective than the public cloud. The software can be individually configured for employees and is protected against failure by service level agreements (SLA). At the same time, additional features such as telephony services can be integrated and data exchange encrypted. The private cloud framework also facilitates self-service operation and all data is backed up automatically.

Benefits of Collaboration 365 from the private cloud


When companies must adhere to very strict compliance policies or legal requirements, data can be held within a private cloud and in a defined legal space. T-Systems’ private cloud is operated in its own data centers according to German standards. They meet all regulatory requirements for operators of sensitive infrastructures.


In the private cloud, adaptations to your own instances are possible, as well as extensions for everything from archiving to integration to encryption, plus hybrid scenarios connected to own data centers. Updates are only carried out after consultation.


Collaboration 365 holds its own on the market in terms of price thanks to favorable licensing conditions. Compared to the prices for Microsoft Office 365 applications for the public cloud, costs are up to 30 percent lower. Single sign-on and service management are included in the price per user. Existing licenses can generally continue to be used.

Important applications available for selection

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  • Outlook Exchange for central storage and management of emails, appointments, contacts, and tasks
  • Skype for Business for real-time collaboration, IP telephony, and multi-party audio and video conferencing
  • SharePoint for managing projects and coordinating tasks
  • Google’s G Suite with Gmail, Docs, Drive, Calendar, and online meetings
  • Cisco Webex Teams for messaging, conferences, presence display, whiteboarding, and telephony
  • Slack for web-based instant messaging with channel conversations

We look forward to your project!

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