In most of today’s businesses, many work processes are still document-based, and portal solutions for the purely electronic processing of information are currently primarily used in the public sector. This is particularly true in the case of invoices and credit notes, which are predominantly still in paper form or, in rare cases, are sent to customers as PDFs as e-mail attachments. The processes used for invoice or credit note processing, on the other hand, are usually completely digitalized. This means that any relevant information, such as the invoice total, has to be transferred from paper or PDF documents to an electronic format that can be processed digitally. In the worst case, this process involves an employee manually entering the information into the digital system and then scanning the documents and importing them into the appropriate systems. These laborious activities take up a lot of time and personnel. Moreover, these types of processes are prone to errors, which means that when information is transferred manually, for example, typos may occur that cause disruptions to the process.
The Kofax software retrieves all data relevant to our invoicing process, reconciles it with SAP, and transfers it to other systems. This saves us time at many points in the process and consequently, of course, also cuts costs.
Süleyman Kücük, IT Team Leader, Baosteel Tailored Blanks