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Analyze, historize legacy data and migrate content to the cloud

Migrate data into new applications using a standardized procedure and thus save on costs for legacy systems

Analyze, delete, historize, and migrate data from legacy systems

Companies often do not switch off legacy systems because they fear data loss and do not want to historize or migrate their legacy data. The migration of data is also an unpopular topic when switching applications to the cloud or introducing new software. Such projects do not have a good reputation. Those who rely on standardized and established procedures can save time and money through data analysis and migration.

Data migration reduces costs

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There are IT projects that many IT departments shy away from and like to put off: data migration and data historization. These projects have a reputation for being complex, risky, costly, and time-consuming. But at some point it can no longer be avoided, for example when legacy systems are switched off, applications are migrated to the cloud, or software providers launch completely new systems on the market. A current example of this is the inevitable switch to SAP S/4HANA by 2025, by which time SAP customers will be faced with the challenge of migrating their data to the new system and possibly to the cloud at the same time.

Most data is superfluous

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What is usually perceived as a risk actually offers opportunities to free oneself from unnecessary data loads and costs. This is because the migration and historization of data can result in considerable savings potential. Those who switch off legacy systems can generally save between 60 and 80 percent of the costs. When switching to SAP S/4HANA, for example, the costs for operation, management, and maintenance of SAP systems are reduced by up to 80 percent. This gives you freedom for innovation.

Those who manage to separate themselves from their own developments and thus eliminate duplicate or unused legacy applications make up to 85 percent of the data superfluous. After all, legacy systems are often a historically grown structure in which you store a lot of data without structure, redundantly, and in silos. The consequential costs for operations, related personnel, and security and compliance risks can therefore take on enormous proportions.

Tidying up expensive data basements

The white paper shows how legacy systems can be switched off without losing access to their data.

Analyzing and migrating data with tools

With the Managed Application Retirement Services - M.A.R.S. - you can historize data from complex SAP and non-SAP system landscapes in a central cloud platform. Your data are unchangeable, legally secure, stored in compliance with the EU-GDPR, and remain available and searchable in the long term. You can access the data pool at any time from any location via a browser. 

A data analysis tool shows how much and which data is used in which areas of the company. It analyzes the data streams and data usage in your company. This enables you to identify which data streams and silos need to be removed or migrated. When you switch from SAP ERP to SAP S/4HANA, you also determine which components you will need from SAP S/4HANA in the future in order to map your company's processes.

Audit-proof historization in the cloud

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Managed application retirement services also include the subsequent service for platform operation in the private or public cloud. If required, T-Systems can also take over operation in a dedicated environment in the private or public cloud after data migration and historization. The data remain available and searchable for 30 years or longer. The data services meet the requirements of the GDPR and the specifics of the DACH region such as data storage regulations (GoBD) in Germany, the Code of Obligations in Switzerland, or the Federal Tax Code in Austria. And they are regularly adapted to new legal requirements.

Data logic must be preserved

The continued operation of legacy systems is associated with a lot of costs and effort. And all this for data that you only rarely need to access, yet still in a targeted manner. The encapsulation of legacy applications eliminates the costs, but programming errors and gaps are also taken over. System adaptations required by law are also hardly possible anymore. If the information is stored in other media that is started up as and when required, it is usually not possible to extract data together with the associated document archives. It is also questionable as to whether other media map the logic to the data and documents in question. If not, a targeted search is like looking for a needle in a haystack. The fact is: deactivating legacy systems reduces costs and complexity.

Historizing is more than archiving

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Historization refers to the intelligent decommissioning of systems, detached from previous applications. This is also the difference to traditional archiving, in which the archive is still accessed via the original application. Historization is all about understanding the data logic of applications, however complex they may be. In addition, the criticality and availability requirements of the data as well as the respective data strategy of the company are taken into account. If companies use the Managed Application Retirement Services, data and documents are transferred to a highly secure, dedicated cloud environment while taking the respective corporate requirements into account. All individual compliance requirements can also be easily implemented in the new environment. Legal requirements such as the EU GDPR and GoBD conformity are automatically fulfilled.

Platform for data historization

Graphic Managed Application Retirement Services

With Managed Application Retirement Services (M.A.R.S.), data from applications, databases, archives, and documents can be migrated to a single platform and historized.

Historize data and documents in the cloud

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Be it mergers, corporate acquisitions, business transfers, leveraged takeovers, outsourcing and insourcing, spin-offs, carve-outs, or corporate cooperations: even when you switch off legacy systems, for legal reasons you must continue to store data for decades in such a way that targeted access and deletion is possible at any time. In order to be able to do this, data must be migrated and historized. 

The starting point for the migration of the data is a standardized project with a proven, methodical approach. All data and documents are extracted from the existing applications and automatically transferred to a central database in the cloud. This applies to financial data, product information, reports, and other documents. Even existing archive data and external data can be integrated. 

The logic of the legacy data separated from the applications is carried over to the new platform. This means that access to the data, which can no longer be changed, is as intuitive and fast as usual. Authorized users can visualize the data according to various criteria or create evaluations and reports. To ensure the success of the transfer, historization is provided with appropriate, additional services, such as project, risk, quality, and change management.

Efficient and secure data migration

  • Reduction in complexity through centralization and the deactivation of legacy systems 
  • Operation in the highly secure private or public cloud
  • Scalable platform operation
  • Low monthly usage fee
  • Needs-based data availability 24/7 or temporary
  • Encrypted and secure data transfer via VPN

Migrating content to the cloud

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Vamosa Technologies is a T-Systems unit that specializes in content migration to the cloud, on-premises, or hybrid cloud environments. The service migrates web content, documents, or other digital assets from any source application to any target application, especially from on-premise to cloud. With Vamosa you can analyze, clean, validate, and refine any content.

With Vamosa Content Migration Services, customers receive a managed SaaS service. Together with the respective company, the team evaluates challenges and potentials in the area of content management. It accompanies customers during content migration by providing continuous traceability of content throughout the entire process and provides a comprehensive, complex, and repeatable migration framework.

We were impressed by the OTN-SDN-Vamosa migration project! Everything went well and we are very satisfied with the technology, knowledge, and work of the Vamosa team. Thank you!”

Christen Bolter, Oracle

Fast return on investment

  • 100% transfer of all data
  • Up to 80% savings in operating costs
  • Fast ROI, low TCO, no investment costs
  • Data visualization with area-specific views for data records, documents, and reports
  • Research/query user data via defined links
  • Authorization through the assignment of role-based permissions
  • Automated deletion of data and possibility of suspension in exceptional cases (legal hold)
  • Simple, global availability of data from any location

Extract, transform, and repurpose data

Infographic Cloud Content Migration

Tools can be used to extract data of any origin from your systems. Filtering out redundant and used data saves money and can shut down legacy systems.

Digital ecosystem

To prepare for the future, companies need four building blocks: connectivity, cloud and IT infrastructure, security, and digitalization. With the data migration and historization service, you can analyze your legacy data, thin it out, and shut down legacy systems with peace of mind.

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We look forward to your project!

We are happy to provide you with the right experts and to answer your questions about planning, implementation, and maintenance for your digitalization plans. Get in touch!