Whether for video conferencing, instant messaging, or collaborative document editing: virtual collaboration makes working together more efficient. But there are pitfalls when it comes to data protection and compliance. For example, with regard to whether data is stored or processed according to German regulations. This problem can be solved by a new all-in-one office software package from T-Systems and grommunio that meets strict compliance requirements and conforms to the GDPR.
Wireless collaboration tools have become commonplace in many organisations since the Corona crisis at the latest. Public sector institutions and companies that process sensitive data, however, often have reservations: if the office suite, chat software, and cloud infrastructure are from US providers, data protection and compliance requirements cannot usually be met. Moreover, the German government's 2021 - 2025 coalition agreement, for example, stipulates that public IT projects should primarily rely on open source software in the future.
In order to make digital collaboration secure, T-Systems and grommunio have developed the software-as-a-service (SaaS) solution called "OpenSource Collaboration": a package that combines office tools, cloud hosting, and end-to-end services. grommunio provides the software, while T-Systems handles integration, operation, support, and scaling.
"OpenSource Collaboration" is based on open source technology and is operated from data centres in Magdeburg and Biere. This meets the compliance regulations of the public sector and many private firms, as well as the EU's General Data Protection Regulation (EU GDPR). T-Systems makes sure that data and information do not leave the EU or, on request, Germany. Open source applications have the ability to increase security and transparency in IT and comply with the guidelines of the coalition agreement. Whilst the source code of proprietary solutions is only available to the provider, with open source software it is freely accessible. This way, any person or company can make sure that there are, for example, no security gaps. In the case of "OpenSource Collaboration", the Vienna-based company grommunio manages the software and its development. T-Systems also has its own open source experts, and is involved in the OpenStack Foundation.